Team Member Projects Commercial

Role Description

Role Purpose

Understand the requirement of user, raise RFQ, facilitate bids, obtain technical approval from user department, commercial analysis, negotiations, ordering and processing of purchase/service order of goods & services required for Mundra & Palej Expansion Project.

The contribution it makes to overall business is to complete project within desired timeline.

Key Result Areas

1.Object
Purchasing of Capital Procurement, Fabricated Equipment, civil, structural, piping, electrical and instrument items for Palej and Mundra Project.
1.How
Floating RFQ
Getting Techno-Commercial offer from Vendors.
Arranging technical meetings and getting approval.
Commercial Analysis, negotiations & approval of comparison sheet.
Releasing of order on time.
Post order follow ups with vendor & user department for drawing approval, arranging inspecting, getting dispatch clearance.
Co-ordination with finance for verification of invoice and timely processing of payment.
Resolving supplier's doubts while generating the documents like bank guarantees, invoices, packing list or any other statutory documents by facilitating their communication or meeting with our relevant persons in the organization.
Ensuring all dispatch documents from suppliers in time, tracking these in different departments to avoid any hold up.
Ensuring the timely visits of service engineers at sites during erection and commissioning.
1.End Results
Availability of material at site as per schedule.
Zero material rejection by User
Timely execution of project within budget

2.Object
Finalization of Service contracts and agreements 
2.How
Floating RFQ
Getting offer from Vendor
Arranging technical meetings and getting approval.
Commercial Analysis, negotiations & approval of comparison sheet.
Releasing of service order on time.
Cordination with vendor and HR department for Form V, Labor License, Gate pass and other formalities.
Post order follow ups with vendor & user department for manpower deployment.
Co-ordination with finance for verification of invoice and timely processing of payment.
2.End Results
Mobilization of manpower on time.
Deployment of manpower at site as per schedule.
Timely execution of project within budget

3.Object
Cost Control
3.How
Get offers from at least 3 competitive suppliers
Verify the justification of price.
Negotiate and exclude cost of transportation, vehicle demurrage, unloading of material at site and idle manpower charges from contracts
3.End Results
3% saving compared to last project value considering Price Indexing

4.Object
Vendor Development, new concepts & technology introduction in project
4.How
Introducing at-least 1    Vendor for each critical/long lead Item.
Introducing New Concept/ Technology by arranging meetings with Technical Team & new Vendors
4.End Results
New vendors/technologies to be introduce in system for minimum 3 major items

5.Object
Other responsibilities
5.How
Getting approval of Advance Bank Guarantee and Performance bank guarantee.
Registration of New Vendor.
Processing of Advance Payment, if any.
Co-ordination for GRN, Parking of Invoices.
Release of payment on time.
5.End Results
Processing of Invoice and Payment as per terms and condition in Purchase Order.

Organizational Chart

Work Relationship

Experience

Competencies

Skills